Fonds uofc-1303 - University Secretariat fonds

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University Secretariat fonds

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  • Source of title proper: Title based on contents of records.

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CA ACU ARC uofc-1303

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Physical description

20.98 m of textual records. -- 7 cm of sound recordings. -- 3 cm of ephemera

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Administrative history

In 1995 a new position of Director, University Secretariat was created which combined the responsibilities of the former Secretary to the General Faculties Council (GFC) and the Secretary to the Board of Governors (BOG), as well as taking on new responsibilities. The Director reports to the President and works closely with the Vice-Presidents and other senior administrators. The University Secretariat, which is coordinated by the Director, is an administrative unit supporting all aspects of senior governance activity at the University. The Director administers the unit's operating budget and manages its information collections, and coordinates the activities of the BOG and the GFC and their committees to ensure the efficient and effective operation of bicameral government. The Director acts as a chief planner in the decision-making process by providing advice and guidance on jurisdiction, strategy, process, precedent and protocol as well as routing, scheduling and flow. The Director is a member of the President's Executive Advisory Committee; is a senior advisor to the President, Board Chair, the BOG and GFC and their committees, and to senior administration; and plays an important role in interpreting decisions and disseminating information. He or she coordinates the activity of twenty-four other University-wide groups under the Board and Council's jurisdiction, and maintains effective liaison among the senior officers and decision-makers. The Director plays a leadership role in coordinating administrative activity of other units, reducing duplication and complication, streamlining process, and introducing innovation related to administrative process, document format, and use of technology for efficiencies.

Custodial history

Deposited by University Secretariat.

Scope and content

Fonds consists of minutes, subject and committee files.

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Physical condition

Sound recordings are 40 audio cassettes. Ephemera is a University Seal.

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  • English

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Restrictions on access

Administrative records of The University of Calgary are restricted for a period of twenty-five years. Access requires permission from originating office. All records must be screened for personal information.

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Finding aids

File list and database indexing available.

Associated materials

See Board of Governors fonds and General Faculties Council fonds held by the University Archives for related records.

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General note

Record No. UARC 95.022, 96.023, 96.024, 97.021, 98.035, 99.050, 2000.029, 2000.052, 2000.053, 2000.074, 2001.042, 2002.023, 2002.024, 2003.007, 2003.024, 2004.057<br><br>

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