Title and statement of responsibility area
Title proper
University Secretariat fonds
General material designation
Parallel title
Other title information
Title statements of responsibility
Title notes
- Source of title proper: Title based on contents of records.
Level of description
Fonds
Repository
Reference code
Edition area
Edition statement
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
Physical description area
Physical description
20.98 m of textual records. -- 7 cm of sound recordings. -- 3 cm of ephemera
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
Administrative history
In 1995 a new position of Director, University Secretariat was created which combined the responsibilities of the former Secretary to the General Faculties Council (GFC) and the Secretary to the Board of Governors (BOG), as well as taking on new responsibilities. The Director reports to the President and works closely with the Vice-Presidents and other senior administrators. The University Secretariat, which is coordinated by the Director, is an administrative unit supporting all aspects of senior governance activity at the University. The Director administers the unit's operating budget and manages its information collections, and coordinates the activities of the BOG and the GFC and their committees to ensure the efficient and effective operation of bicameral government. The Director acts as a chief planner in the decision-making process by providing advice and guidance on jurisdiction, strategy, process, precedent and protocol as well as routing, scheduling and flow. The Director is a member of the President's Executive Advisory Committee; is a senior advisor to the President, Board Chair, the BOG and GFC and their committees, and to senior administration; and plays an important role in interpreting decisions and disseminating information. He or she coordinates the activity of twenty-four other University-wide groups under the Board and Council's jurisdiction, and maintains effective liaison among the senior officers and decision-makers. The Director plays a leadership role in coordinating administrative activity of other units, reducing duplication and complication, streamlining process, and introducing innovation related to administrative process, document format, and use of technology for efficiencies.
Custodial history
Deposited by University Secretariat.
Scope and content
Fonds consists of minutes, subject and committee files.
Notes area
Physical condition
Sound recordings are 40 audio cassettes. Ephemera is a University Seal.
Immediate source of acquisition
Arrangement
Language of material
- English
Script of material
Location of originals
Availability of other formats
Restrictions on access
Administrative records of The University of Calgary are restricted for a period of twenty-five years. Access requires permission from originating office. All records must be screened for personal information.
Terms governing use, reproduction, and publication
Finding aids
File list and database indexing available.
Associated materials
See Board of Governors fonds and General Faculties Council fonds held by the University Archives for related records.
Accruals
General note
Record No. UARC 95.022, 96.023, 96.024, 97.021, 98.035, 99.050, 2000.029, 2000.052, 2000.053, 2000.074, 2001.042, 2002.023, 2002.024, 2003.007, 2003.024, 2004.057<br><br>